Vehicle Management System by Kolpolok Limited

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BPC Fleet Management System

Revolutionizing Fleet Oversight for Bangladesh Petroleum Corporation

An integrated Fleet Management and Tracking System designed for Bangladesh Petroleum Corporation (BPC) to bring accuracy, visibility, and control over its nationwide oil transportation network. Kolpolok Limited’s solution bridges operational gaps across Padma Oil Company Ltd., Jamuna Oil Company Ltd., and Meghna Petroleum Ltd., enabling data-driven decisions and real-time security monitoring.

Industries:

Petroleum & Energy Distribution

Client:

Bangladesh Petroleum Corporation (Padma Oil Company Ltd., Jamuna Oil Company Ltd. & Meghna Petroleum Ltd.)

Platform:

Web & Mobile Application

Project Overview

The project focused on digitizing and automating fleet operations for the Bangladesh Petroleum Corporation (BPC) to monitor tank lorry and oil tanker movements nationwide.

Previously, manual record-keeping made it difficult to track deliveries, leading to security risks, system loss, and frequent delays.

Kolpolok Limited developed a Fleet Management System with real-time GPS tracking, smart reporting, and centralized oversight, giving BPC complete visibility, enhanced security, and measurable cost efficiency across its fuel transport network.

Project Timeline

Project Kickoff : July 16, 2024
Design & Development : 2024 – 2025
Testing & Deployment :Mid 2025
Maintenance Phase : 2025 – Ongoing
Contract Duration : 3 Years (with continuous system maintenance & enhancements)

Problem Statement

Before implementation, BPC’s logistics network faced several long-standing issues:

Manual fleet tracking with no unified dashboard.
Inability to verify real-time tanker routes and delivery statuses.
Frequent fuel theft, unauthorized detours, and delayed shipments.
Limited data visibility and reporting inefficiency.
High operational costs due to system loss and lack of automation.

Solutions

Kolpolok Limited developed a smart web and mobile-based Fleet Management System tailored to BPC’s structure.

Key highlights of the solution:

Technology Stack: Laravel (Backend), React (Frontend), Flutter (Mobile), integrated with REST APIs and real-time telemetry.
Core Modules: Fleet Tracking, Geo-Fencing, Analytics Dashboard, Trip Logs, Fuel Consumption Reports, and Automated Alerts.
Integrations: Google Maps API for live tracking, SMS gateways for notifications, and IoT-based vehicle sensors for telemetry data.
Automation: Automated route monitoring, fuel-level tracking, maintenance scheduling, and performance summaries.

Features

Real-time GPS tracking of tank lorries and oil tankers.
Intelligent dashboard for centralized management.
Route optimization and scheduling tools.
Automated reports for performance and deliveries.
IoT telemetry for live sensor data.
Secure role-based access for admin and users.
Data-driven analytics for fuel consumption and delivery patterns.
Offline/online sync support for field officers.
Comprehensive mobile access for on-the-go updates.

Goals

The core mission of the project was to minimize fuel system loss, strengthen transportation security, and ensure data-backed reporting for all petroleum subsidiaries.

Key Objectives & KPIs:

Reduce system loss
Monitor 100% of fleet movements in real time.
Generate automated performance and delivery reports daily.
Improve security visibility across depots and routes.
Enable proactive maintenance to prevent delays.

Final Product

At the handover stage, Kolpolok Limited delivered:

A fully functional web and mobile application for live fleet monitoring.
Training and user documentation for all BPC departments.
Ongoing maintenance and SLA-based technical support.
Integration with existing IT infrastructure for smoother data exchange.

Results / Outcomes

Since deployment, BPC’s fleet management operations have seen measurable impact:

Significant reduction in unauthorized fuel movement and delays.
Faster decision-making with real-time reporting dashboards.
Enhanced transparency between transport divisions.
Cost savings from reduced manual monitoring and losses.
Improved data accountability across all petroleum subsidiaries.
Thousands of fleet trips are now tracked monthly with digital accuracy.

VTS Platform for NTrack (Nitol Nioy Group)

Built for real-time vehicle intelligence at scale

A high-performance VTS/VMS telematics platform designed by Kolpolok Limited to handle dynamic device protocols, stream millions of data points, and deliver actionable fleet insights in real time.