Position: Event Organizer & Administrative Coordinator

Overview

This role involves comprehensive event coordination responsibilities, including the organization of internal and outside events. Additionally, the position entails managing administrative tasks & and support. The incumbent will play a crucial role in fostering team engagement through dynamic events while providing essential administrative support to high-level executives.

Event Organization

• Stakeholder Collaboration: Coordinate with internal staff, clients, and vendors to establish the requirements for an event both inside and outside the office.
• Internal Event Coordination: Internal event arrangements such as town hall meetings, AGMs, and Various day celebrations (Pohela Boishakh, Pitha Utshob, etc.) events to energize team members. 
• Logistical Planning: Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.
• Comprehensive Event Planning: Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
• Client Experience Oversight: Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases.
• Database Management: Build and maintain a comprehensive database of industry contacts, vendors, and venues.
• On-site Troubleshooting: Troubleshoot any issues that arise on event day.

Admin

• Operations Planning: Organizing and scheduling complicated monthly and annual operations, such as agendas, meetings, logistics, lunch arrangements, and travel plans.
• Administrative Support: Providing backup assistance to lead the executive administrative assistant team.
• Clerical and Admin Tasks: Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.
• Managing Director’s Schedule: Schedule and keep track of meetings and official events for the Managing Director when applicable.

Qualifications:

• Bachelor’s degree in Event Management, Business Administration, or a related field.
• 5 years of experience in event organization and administrative roles.
• Strong organizational and multitasking skills, with an attention to detail.
• Excellent communication and interpersonal skills to collaborate effectively with diverse stakeholders.
• Proficient in office software (Microsoft Office, Google Workspace) and event management tools.
• Ability to work independently and take initiative in a fast-paced environment.
• Creativity and problem-solving skills to address challenges in event planning.

Financial and Other Benefits:

• Emolument: Negotiable 
• Others: Medical allowance, Performance bonus, Profit share, Leave Encashment.
• Lunch Facilities: Fully Subsidize
• Day off: 02 days a week (Friday & Saturday)
• Work hours: From 9:30 AM to 6:30 PM
• Emolument Review: 1^st January (Yearly)
• Festival Bonus: 02 (Yearly)