Admin Executive

Job Summary:

We are looking for a highly organized and detail-oriented Admin Executive to join our team. The Admin Executive will be responsible for managing day-to-day administrative tasks, supporting various departments, and ensuring smooth office operations. This role requires excellent multitasking abilities, communication skills, and a proactive approach to problem-solving to support a productive workplace.

Key Responsibilities:

1. Office Administration and Coordination
   • Oversee general office operations, including facility management, office supplies, and maintenance coordination.
   • Serve as the primary point of contact for internal staff and external visitors, ensuring professional and efficient interactions.
2. Scheduling and Meeting Coordination
   • Assist with calendar management, scheduling meetings, and coordinating appointments for executives and teams.
   • Arrange meeting logistics, including booking conference rooms, organizing materials, and handling catering needs.
3. Documentation and Data Management
   • Maintain accurate records, files, and databases, ensuring confidentiality and compliance with data protection policies.
   • Prepare, organize, and manage documentation such as reports, letters, memos, and meeting minutes as required.
4. Travel and Event Coordination
   • Arrange travel accommodations, including booking flights, hotels, and transportation for employees.
   • Assist in organizing company events, conferences, and team-building activities.
5. Vendor and Inventory Management
   • Manage relationships with office suppliers and vendors, ensuring timely procurement and quality control.
   • Track and maintain office inventory, placing orders for necessary supplies to support office functionality.
6. Administrative Support
   • Support various departments with administrative tasks as needed, including handling correspondence and assisting with onboarding of new employees.
   • Process expense reports, handle petty cash, and support basic financial documentation as required.
7. Compliance and Policy Adherence
   • Ensure adherence to company policies and procedures, including health and safety protocols.
   • Support the HR and finance teams in implementing compliance practices as needed.
8. Coordination with IT Team
   • Coordinate with IT team regarding different IT related issues like purchase, set up, integration etc.

Qualifications and Skills:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field.
• Experience: 2+ years of experience in an administrative role, preferably in a corporate or professional setting.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Organizational Skills: Excellent organizational and time-management skills with attention to detail.
• Interpersonal Skills: Strong communication and interpersonal abilities for effective collaboration.
• Problem-Solving: Ability to handle multiple tasks and solve problems proactively in a fast-paced environment.

Salary: Market competitive considering candidate profile

Compensation & Other Benefits:

• Yearly Performance Bonus
• Yearly Profit Share
• Medical Allowance
• Weekly Holidays: 02 Days (Friday & Saturday)
• Lunch Facilities: Full Subsidized
• Salary Review: Yearly
• Yearly 2 Festival Bonus
• Smart Earned, Sick & Casual leave policy as per Labor Law
• Other facilities as per company policy